Executive Administrative Assistant

We are a small, dynamic new media company that does things a little differently. We look for team members who thrive on new challenges and who want to be part of a cutting-edge company experiencing exponential growth. This position will be a decision-maker in taking a thriving organization to the next level.

We're learning something new every day, and we're looking for candidates who enjoy the type of work that includes problem-solving and encountering brand new concepts and situations daily. In the ever-evolving environment of online content, the rules change quickly; the successful candidate will not only keep up, but will be a trendsetter.

PRIMARY TASKS

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf.
• Email management
• Managing expenses
• Conducting research on various topics
• Providing customer/supplier support
• Other executive admin responsibilities as needed
• You will also be expected to interact with some members of our team via videoconference when/as needed.

SKILLS & EXPERIENCE

• Previous experience in a role related to executive assistance and administration.
• Ability to multitask and prioritize work as needed.
• Excellent time management skills.
• Advanced knowledge of online tools and software such as Google Suite, Asana, Slack, Slab, and DropBox.
• Ability to learn new tools quickly.
• Excellent interpersonal communication.
• Strong writing skills.
• Highly organized.
• A team player who is proactive, flexible, results-oriented, and comfortable in a rapidly changing environment.
• Ability to work independently and under the pressure of deadlines.

TO APPLY:

A complete application should include:

• Resume
• Cover letter